Frequently Asked Questions

Even though the terms wedding coordinator and wedding planner are often used interchangeably, these wedding professionals are very different, both in terms of their cost and their responsibilities.

A wedding planner is a professional who assists with the planning, design, and management of a wedding. They source your vendors, create and manage your budget, and plan design elements. They are on a longer timeline, assisting you with all the tasks that come with planning a wedding as well as executing your plans on the wedding day.

A wedding coordinator is an individual who is focused on the coordination of the logistics of a wedding, rather than the planning. With a wedding coordinator, you would be in charge of planning your wedding, but your coordinator would be in charge of implementing and overseeing the plans you and your partner have made. Wedding coordinators are on a shorter timeline, stepping in closer to your wedding day to ensure all the logistics are organized and the details are executed on the wedding day.

YES! Unlike venue coordinators, who work for the venue, wedding coordinators work for you, the couple. It is SO beneficial to have both a venue coordinator as well as a wedding coordinator for your wedding day.

A venue coordinator primarily focuses on managing the venue itself. They will coordinate the venue staff, set up tables and chairs, and take on any responsibilities that ensure everything from a venue management standpoint is in working order.

A wedding coordinator focuses on your needs as a couple. They begin working with you prior to the wedding day to capture your vision, create a detailed timeline, and coordinate logistics between all of your vendors to ensure everyone is on the same page. On the day of the wedding, they oversee setup, line up and cue the ceremony processional, manage vendors, handle any unforeseen issues that may arise, and keep everything on schedule, allowing you and your loved ones to focus on enjoying your day.

Our wedding coordinators work alongside your venue coordinator to ensure everything behind the scenes is running smoothly. We become a powerful team that supports one another to make the day a success!

**It is important to note that some venues offer in-house, day-of coordination services or a maitre’d. It is essential to clarify the extent of their services to ensure you have the support you need and expect on your big day!**

The earlier the better! It is never too early to book our services. We start working with you right away to provide support, guidance and advice throughout the planning process.

Our wedding coordinating services begin 6 to 12 weeks before your wedding day, and our decor consultation services begin 6 weeks before your wedding day. However, your wedding coordinator will be available to you during the planning process to answer any questions you may have along the way.

Learn more about the different services we offer.

There are 3 major differences between our 3 Month Wedding Coordination package and our Day of Wedding Coordination package:

1. The logistics and coordinating with our 3 Month package starts at 12 weeks prior to your wedding day, while the logistics and coordinating with our Day of package starts at 6 weeks prior to your wedding day.
2. Our 3 Month package includes 3 planning meetings with your wedding coordinator, while our Day of package includes only 1 planning meeting with your wedding coordinator.
3. With our 3 Month package, your wedding coordinator will create your wedding day timeline. With our Day of package, you will create your own wedding day timeline and your coordinator will consult with you to ensure it flows well and includes all the details that it should.

If you know you want to hire a wedding coordinator but are unsure of which of our services is right for you, let’s talk! Inquire to schedule a free consultation so we can discuss what you are looking for. Our team can help you determine which of our packages best fits your needs.

Absolutely! Even though our official coordinating services don’t begin until 6 to 12 weeks before your wedding, your wedding coordinator will be available to you during the planning process to answer any questions you may have along the way. We know how overwhelming wedding planning can be, and we want to be a resource to you as you plan to help you navigate everything and ensure you feel confident in your research and decisions.

It all depends on the details of your wedding day! All packages are priced for 139 guests or less and include one wedding coordinator and one assistant to help with decor set up.

A Wedding Assistant is required for any event with 140 to 199 guests and will be added to your package at an additional cost. We also require a Wedding Assistant work alongside your wedding coordinator when you are hosting your wedding at a non-traditional venue where there is little to no staff to support your wedding coordinator and your other vendors. If you event will require a wedding assistant, we will disclose this in your proposal.

If you are expecting 200 guests or more, we require that one of our amazing Assistant Wedding Coordinators work alongside your Wedding Coordinator on your wedding day. This gives your Wedding Coordinator necessary, additional support from someone who has run weddings on their own and can jump in as needed without assistance to help manage the event. If your event will require an Assistant Wedding Coordinator, we will disclose this in your proposal.

Travel fees may apply and are determined by where your wedding will take place. Any travel fees that may apply to your event will be disclosed in your proposal and contract.

Yes! We have worked with so many incredible couples, and we are happy to put you in touch with past clients so you can learn more about what it’s like to work with us from a client prospective.